Approval workflow

The workflow screen allows you to view, add to, and update the list of created workflows.

Approval workflow list

Accessing the screen

In the left sidebar menu, click [Operation] -> [Approval workflow].

Field descriptions

Field	Description
ID	Unique ID of the workflow (automatically assigned).
Status	"Enabled" or "disabled".
Name	Name of the workflow.
Updated on	Update date and time of workflow.

Batch actions

You can perform the following batch actions by selecting multiple workflows using the checkboxes in the left-most column.

Button	Description
Enable	Enables the selected workflows.
Disable	Disables the selected workflows.
Delete	Deletes the selected workflows.

Approval workflow editor - Basic settings

Accessing the screen

In the left sidebar menu, click [Operation] -> [Approval workflow].

On the workflow list screen, click the name of the workflow you want to edit.

Item descriptions

Basic settings

Item	Description
Name	Name of the workflow. Enable or disable the workflow by selecting the corresponding radio button. Disabled workflows cannot be used.
Status	Status of the workflow.
E-mail notification	Option to receive an e-mail notification when content is approved or rejected. Don't notify: You will not receive notifications. Notify: If you select this option, specify the recipient e-mail address(es) in the field below. For multiple recipients, enter each address on a new line.
Restriction	Select the user group(s) allowed to both approve and request workflows. This is different from the [Permission Settings] for groups. [No selection]: All editors of the target content are allowed to use this function.

Target content(s)

Item	Description
Content(s)	Select the contents you want to use the workflow for.

Approver Settings

Item	Description
Allow self-approval by applicant	If disabled, users will not be able to approve workflows they have submitted themselves.

E-mail settings

Field	Description
Subject	Subject line for the workflow request message.
Body	Body text of the request message.

Actions

Button	Description
Update	Applies the changes made in the [Basic settings] tab.
Delete	Deletes the current workflow.

Approval workflow editor - Flow settings

Accessing the screen

In the left sidebar menu, click [Operation] -> [Approval workflow].

On the workflow list screen, click the name of the workflow you want to edit.

On the workflow editor screen, click the [Flow settings] tab.

Item descriptions

Item/Button	Description
Approver group name	Display name when the workflow is selected on the content editor screen.
Delete group	Deletes the approver group.
One-time URL	When checked, the {$onetime_link} will be assigned to the approval request email, and a tmporary member will be added.
Approver settings	Specify the approver(s). Group: All members of the group are allowed to approve the workflow. Member: Only the selected member can approve the workflow.
E-mail notification	Enabling this option sends a notification e-mail to the approver(s) when content has been configured and updated via the workflow.
Delete	Deletes the current approver settings.
Add	Adds a new approver to the corresponding approver group.
Add group	Adds a new approver group.
Update	Applies the changes made in the [Flow settings] tab.

Related documents

• Scheduling updates for published contents